AGENDA - REGULAR SESSION
BOARD OF DIRECTORS MEETING
JULY 7, 2004

The Executive Session met at 9:05 P.M., and considered the following matters:

1) Portmann Lawsuit; 2) May Delinquent Accounts; 3) IRWD Proposed Termination of North Lake License Agreement; 4) CC&R’s/Activity Corridor; 5) WVA Logo; and 6) Contract with Asyst.
A Regular Session Meeting of the Board of Directors of the WOODBRIDGE VILLAGE ASSOCIATION (WVA), a California nonprofit corporation, was held on Wednesday, July 7, 2004, at 7:40 P.M., at the Community Center, 31 Creek Road, Irvine, California.
The following Directors were present: Dale Cheema arrived at 7:45 P.M., Don Davis, Dick Fenner, Bill Mavity, and Bob Woodings. Director Fran Bakst and President Barry Ross were absent.
Also present were: WVA Executive Director, Robert N. Figeira; William Hickey, WVA attorney; Community Relations Manager, Kevin Chudy; Recreation Manager, Ralph Redington; Maintenance Manager, Joe Pagan; and Controller, Carrie Romero.

SPECIAL PRESENTATIONS
There were no special presentations.

ORAL COMMUNICATIONS
Briarglen Park - Petition for Closing Hours
Sima Bastami, resident at 12 Chenile, presented a petition to limit hours of operation at Briarglen facility from 24-hours to the following schedule: Sunday – Thursday: 6:00 A.M. to 10:00 P.M.
· Friday – Saturday: 6:00 A.M. to 12:00 A.M.
The petitioners are concerned with alleged noisy nighttime gatherings.
Anna Tenerelli, resident at 591 Springbrook North, advised that the activities of concern include noisy use of the spa late into the evening and early morning hours; reckless and noisy driving; beer parties, and young people jumping the fence to use the facilities.
After a discussion, Vice President Fenner explained the function of WVA committees to address issues brought to the Board’s attention, such as the noise problems at the Briarglen Park. Mr. Fenner suggested the petitioners choose a representative or two to address the Facilities and the Recreational Committees on their behalf. Further, Director Mavity suggested increased late night security patrols and data gathering. Director Davis recommended that the Recreation Committee also address the issue of limiting 24-hour facilities universally.
Director Mavity requested Mr. Redington send a memo to the Recreation and Facilities Committees, including a copy of the petition, alerting them to the issue.

ADDITIONS/DELETIONS
Director Mavity added Consent Item 4, Fourth of July.

CONSENT CALENDAR
The Board reviewed the Consent Calendar. A motion was made by Director Davis; seconded by Director Woodings, and the following resolutions were unanimously passed by a 5/0 vote. It was,
1. Resolved to approve the minutes of the Regular Board of Directors Meeting held on June 2, 2004.
RESOLVED, to approve the minutes of the June 2, 2004, Regular Board of Directors Meeting as presented.
2. Resolved to approve the replacement of seven (7) irrigation controllers.
RESOLVED, that the Association purchase seven (7) irrigation controllers with stainless steel enclosures from O’Connell Landscape Maintenance, for a total expenditure of $13,300.00, including installation.

3. Resolve to adopt a rule regarding fines
The Board adopted the following addition to the Association Rules regarding fines. The Board’s resolution is as follows:
RESOLVED, effective with the August 2004 Fine/Appeals Board Hearings, the following paragraph shall be added to the Rules, Regulations and Operating Policies, Section 1.1 (c) Enforcement Policy, as well as to Section 3-303 (a) Architectural Enforcement Policy:
The Board may impose fines not to exceed $150.00 for repeat offenses of all of those matters now specified in the Association Governing Documents (i.e., the Woodbridge Declaration (CC&R’s), the Articles of Incorporation, Bylaws, Rules, Regulations, Guidelines and/or Policies) as being subject to a $25.00 fine.
Fourth of July
4. Resolve to commend Staff for their hard work on the Fourth of July festivities
The Fourth of July events were well received and enjoyed by the residents and all activities ran smoothly. Mr. Fenner noted that the t-shirts were very popular; and Director Mavity noted that two (2) bags of candy per VIP person were sufficient for the length of the parade. A motion was made by Director Mavity; seconded by Director Woodings, and unanimously passed by a 5/0 vote. It was,
RESOLVED, that the Executive Director convey to the WVA staff the Board of Director’s thanks for a spectacular Fourth of July extravaganza.

FINANCIAL STATEMENTS
The Board reviewed the May 2004 Financial Statements. Ms. Romero responded to questions regarding various line items.
A motion was made by Director Davis; seconded by Director Woodings, and unanimously passed by a 5/0 vote. It was,
RESOLVED, to accept the May 2004 Financial Statements as presented (Exhibit A).

COMMITTEE MINUTES AND RECOMMENDATIONS
The Board reviewed the June 16, 2004 committee minutes of the Architectural, Facilities, and Finance Committees. The Recreational Committee did not meet, as there was no quorum.
Mr. Redington advised that the Recreational Committee was reviewing feedback from residents regarding a proposed smoking ban at WVA recreational facilities. Mr. Figeira noted that most large homeowner associations do not allow smoking at recreational facilities.

OLD BUSINESS
Community Center Exterior Renovations Update
Mr. Figeira reported that exterior painting is complete and re-landscaping is underway.

NEW BUSINESS
Community Services Field Summary
The Board reviewed the Community Services Field Summary report for May 26 to June 25, 2004.
Lakes Monthly Summary
The Board reviewed the Lakes Monthly summary for May 21 to June 24, 2004.

COUNTY, CITY, SCHOOL DISTRICT, and THE IRVINE COMPANY
City of Irvine/WVA – River Rock Base Signs
Mr. Figeira reported that David Baab had written the city of Irvine’s sign guidelines with the intent that the percentage of river rock in the river rock base signs to be comprised of one hundred (100) percent river rock. The ordinance for Planning Area 15, which is Woodbridge, states that a sign base must consist of battered [tapered] gray river rock to match the river rock of the village entry signs. However, the city staff interpretation is the base does not have to be completely river rock; that it can be partially river rock. Mr. Figeira noted that he had discussed this issue with Eric Tolles, city of Irvine, and the city has reviewed their interpretation and will only allow one hundred (100) percent river rock signs.

· Woodbridge Self-Storage/Synagogue Sign Program
Mr. Chudy advised that Sanderson J. Ray Development (Walkie Ray), the developer of the project at 5000 Barranca Parkway, has agreed to delete the signage opposed by the WVA Architectural Committee and Board of Directors. The signs would have been located parallel to East Yale Loop and the San Diego Creek.
· ETRPA – Agenda for June 28, 2004 Meeting
The Board reviewed the June 28, 2004 meeting agenda. No action was taken on this item.
· Public Notice – Draft EIR Regional Landfill Options
The Board reviewed the Draft Environmental Impact Report 588 for the Olinda Alpha Landfill implementation. No action was taken on this item.
· IUSD Asset Management Plan – Letter to Bob Figeira
Vice President Fenner advised that the IUSD would probably recommend the sale of vacated school properties for single-family zoning. In some cases, properties will be retained in a rental portfolio. Mr. Fenner requested Mr. Figeira to verify and/or send a copy of his correspondence to IUSD to the · Village Green and Parkside Maintenance Associations.
· Woodbridge Community Church Revisions
The Board took no action on this item.

ATTORNEY REPORT
Lease Telecommunications Cell Sites
The proposal for the Association entering into a cell phone antenna site lease on its properties is under review by The Irvine Company (TIC) and its attorney, Jeffrey Wallace. Mr. Hickey advised that TIC would probably assert their rights under deed restrictions by asking to share fifty (50) percent of any net income from any contract, as it would be perceived as a commercial use. In addition, Mr. Hickey stated it might be necessary for the Association to present any proposed long-term contract to the membership.

Mr. Mavity suggested Mr. Figeira contact the school district to determine if a similar clause specifying income sharing had been incorporated with the district’s contract with a wireless company and The Irvine Company. In addition, the Board authorized Mr. Figeira and Mr. Hickey to continue discussions with TIC to try to negotiate better terms.
A motion was made by Director Davis; seconded by Director Woodings, and unanimously passed by a 5/0 vote. It was,
RESOLVED, to authorize Mr. Hickey and Mr. Figeira to prepare a letter of interest to VelociTel for a wireless telecommunications site within Woodbridge.
Estimate of Costs to Amend WVA CC&R’s
The Board reviewed correspondence from Hickey & Petchul, LLP, of July 1, 2004 regarding their assessment of the costs to upgrade and amend the Woodbridge Declaration, which is over twenty-eight (28) years old. In particular, the recent issues regarding the Board’s authority over public utility easements and other private uses might be a cause for proposing amendments. In addition, Mr. Hickey noted that legislation frequently overrides association CC&R’s.
Vice President Fenner recommended this subject be continued to the August 4, 2004 agenda for further consideration.

CORRESPONDENCE
CAI Upcoming Events
The Board of Directors reviewed the agenda for the CAI sponsored educational luncheon scheduled Tuesday, July 20. The subject of that luncheon is, “The Fine Points of Annual Meetings.” Directors Mavity and Davis elected to reserve space at that event.
Misc. Correspondence to Homeowners
The Board reviewed a letter from Assemblyman John Campbell, 70th District, to Carrie Romero regarding AB 2598 (Steinberg), which would provide members of common interest developments greater access to all service contracts or other records of the association.
After a discussion, Director Mavity requested Mr. Figeira contact the Assemblyman’s office and schedule a meeting with the legal assistant knowledgeable about AB 2598 to communicate WVA concerns. In addition, Vice President Fenner requested a copy of Ms. Romero’s correspondence to Assemblyman Campbell.

MANAGER'S NOTES
· Draft Landscape Maintenance Specifications
Mr. Figeira presented a draft of proposed landscape maintenance specifications under development. No action was taken on this item.
· Eagle Scout Project
The Association is negotiating to install color-coded mile markers along the 5K and 10K and jogging route within the Woodbridge community. The markers are to be permanently installed, constructed of concrete, and secured flush to the street surface. The project is to be completed in the future by a resident as his Eagle Scout project.
North Lake Gazebo Update
The Association should receive the final contract with revisions from PAO, Inc. for the North Lake gazebo. Mr. Arita, of PAO, requested Board direction regarding scope of the changes proposed. The Board will set up a meeting to discuss and review conceptual concepts for the gazebo.
· Mr. Fenner suggested the Board consider the possibility of placing the gazebo on land.
WVA Lagoed Clothing Sale to Residents
This item is to be continued to the August 4, 2004 agenda.

There being no further business to discuss, a motion to adjourn was made by Director Davis; seconded by Director Woodings, and unanimously passed by a 5/0 vote. It was,
RESOLVED, that the Regular Session Board of Directors Meeting held on Wednesday, July 7, 2004, adjourned at 9:05 P.M.